Education Placement and Certification Specialist

first_imgREQUIREMENTS AND/OR CONDITIONS OF EMPLOYMENTBachelor Degree; or a combination of education andexperience.Additional two years’ experience in the education field orstudent services type of experience.May occasionally be asked to work evenings or on weekends.Successfully pass a criminal background check. The Education Placement and Certification Specialist serves avariety of student services needs for students in educationprograms including recruitment/admissions, placement, andcertification. The incumbent is responsible for ensuring compliancewith PESB/OSPI requirements and the processing of the placement andcertification applications.Ranked by Niche as the second (#2) most diverse private collegein Washington State in 2020. Saint Martin’s is extremely proud ofour student diversity.  Our university treasures persons ofall abilities, ages, ethnicities, genders, nationalities,orientations, races, and religions.  In particular, we knowthat students educated in ethnically diverse settings performbetter academically and reap greater professional success thantheir peers from more homogeneous learning environments. We proudlycelebrate that our student population is 51% undergraduate and 32%graduate students of color.  We are committed to pursuing anemployee community which reflects a similar, if not the samepercentage. Therefore, we intentionally encourage and request that membersof historically underrepresented groups apply to join thiscommunity.  All of us, from all backgrounds, are making acommitment to do and be better for our students, faculty, andstaff.Established in 1895, Saint Martin’s University serves as theeducational mission of Saint Martin’s Abbey.  The Abbey is aCatholic Benedictine monastery, whose members pray, work, and livetogether on the University campus.  As the mission is Catholicand Benedictine, one of our values is a spirit of hospitalitywelcoming all, regardless of an individual’s faith, religion, orspirituality.  Placement ServicesInteracts with school districts, dealing with superintendents,principals, and personnel officers in school districtsWorks to build and sustain positive relationships with alldistrict personnel and school community members.Reviews student teacher applications for complete and correctinformation and assist candidates with edits needed.Places over 70 student-teacher internship placementsannually.Places over 200 field placements for practica for allcampuses.Maintains placement records, monitoring required variety infield experiences for each student’s official file.Mails school district contracts, meeting notices, letters tomentor teachers and principals. Acts as liaison between student teaching candidates anddistricts during practica and student internship placement,fielding disagreements and special requests with sensitivity.Maintains and produces information databases as needed withinthe Placement Office.Enters West B and West E scores into PowerCampusConducts survey and records data for “Job Placement Report”from alumniField Experience Codebook reporting as required by PESBShares information with faculty and other staff as needed. COMPETENCIESPossesses a general understanding of Washington AdministrativeCode (WAC) relating to education program approval and teachercertification guidelines.Communicates successfully and professionally in all situations:face-to-face, in group settings, over the telephone, andelectronically through email or Skype.Observes, compares, and monitors data to determine compliancewith prescribed operating standards.Produces written documents with clearly organized thoughtsusing proper sentence construction, punctuation, and grammar.Possesses word processing, spreadsheet, and databaseproficiency for correspondence, data collection, and reportgeneration for state agencies and interdepartmental projects.Maintains strict confidentiality of all office and departmentalinformation in accordance with Family Educational Rights andPrivacy Act (FERPA) law.Adapts to changing policy/process as determined by University,state, or national requirements.Completes multiple and diverse tasks in a fast-paced workenvironment.Prioritizes work tasks and obligations while working bothindependently and under deadlines.Establishes and maintains effective working relationships withpersons from diverse educational, economic and cultural backgroundsas well as persons with disabilities.Learns job-related material primarily through oral instructionand observation. This learning takes places mainly in an on-the-jobtraining setting.Comprehends and makes inferences from written material.Possesses proficient computer literacy as appropriate for ahigher education setting.Reports to work on time according to a schedule.Supports a Catholic, Benedictine philosophy of education. Essential Functions & Responsibilities Essential functions, as defined under the Americans withDisabilities Act, may include any of the following representativeduties, knowledge, and skills. This list is ILLUSTRATIVE ONLY andis not a comprehensive listing of all functions and dutiesperformed by incumbents of this position. Employees are required tobe in attendance and prepared to begin work at their assigned worklocation on the specified days and hours. Factors such as regularattendance at the job are not routinely listed in job descriptionsbut are an essential function. Essential duties andresponsibilities may include but are not limited to, thefollowing. PHYSICAL DEMANDS AND WORKING ENVIRONMENTWork is performed in a standard office environment. Physicaldemands include: Moves objects (less than 20 pounds) long distances (more than20 feet).Ability to be mobile campus-wide for appropriate businessneeds.Operates a variety of standard office equipment requiringcontinuous or repetitive arm-hand movements.Reading, writing, speaking, hearing, standing, bending,sitting.Learning and comprehending.Requires visual concentration on detail.Manual dexterity and precision required for keyboardingMust be able to sit for long periods at a time at acomputerMay occasionally be required to deal with distraughtpeople.Able to concentrate on details/process complex informationwhile experiencing frequent interruptions.Must be able to communicate effectively with people at alllevels under stressful conditions.Must maintain strict confidentiality relating to all issues inthe department, the University, and the President’s Office. Coordinates with faculty and adjunct faculty via the telephone,e-mail, and written documentation.Documents dates of fingerprint records, completion of WEST Band WEST E test scores, and completion of FirstAid/CPR for children and adults in student’s file in accordancewith Washington state law for student teaching internships.Assists students in completing student teaching applicationsand monitors completeness and accuracy of those forms.Maintains field experience placement records; files appropriateinformation/forms in students’ filesMaintains practicum placement records, monitoring requiredvariety in field experiences for each student’s officialfilePrepares mentor teacher stipend agreementsMaintains currency of knowledge about requirements, processes,and procedures as required by the University as well as byWashington state defined in the Washington Administrative Code(WAC).Student ServicesAssists persons requiring information, in person, by telephone,and by e-mail explaining programs to inquirers and providinginformation for requesters.Promotes the Teacher Certification Program at all sites viaoral and written communication.Assists periodically with clerical duties in the main officeincluding answering phones, front desk monitoring, filing paperworkand accessing student files, and other tasks as required.Assists the Dean in recruiting and program scheduling for theDivision.Attends Division meetings both on-campus and within thecommunity. May plan and schedule such meetings.Assists students with registration for required program classesas needed.Organizes and runs the Internship Celebration everysemester.Collects registration fees and submits them to the appropriatefiscal office.Teacher CertificationWorks to build and sustain positive relationships with allOSPI/PESB representatives. Actively engages with representatives toensure best/current practices and gain new ideas.May provide academic advising to prospective students;maintain, monitor, and record all necessary data in studentfiles.Ensures that application and advising records are forwarded tothe Executive Assistant and/or faculty advisor for follow-up.Prepares and submits applications to the Superintendent ofPublic Instruction for teaching, administrator, and counselingcertification and added subject-matter endorsements through theE-Certification system. Ensures students follow through withE-Certification application including payment of fees.Assists students in completing endorsement and program planningforms monitors completeness and accuracy of those forms usingstudents’ transcripts and submits the forms to the Dean forapproval.Verifies completion of Teacher Certification Programs to theState of Washington for Residency Teacher Certification.Completes file audits for all graduating students in educationprograms and submits to the registrarReviews reports for state and national programapproval/accreditation self-studies and site visits (e.g. GPA,Endorsements, Completers, etc.)Attends meetings related to certification issues such asinternship seminars, all state certification conferences, andwebinars, and ensures that information is shared with the Dean andothers. Application procedures:To be considered for this position, you must applydirectly to our website. Please visit us at: read more